Job Description
Job Description
Job Description
Salary:
Position Summary
Reporting to the Accounting Manager, Senior Accounts Payable (AP) Specialist is responsible foroverseeing the end-to-endaccountspayable function while acting as the AP Team Lead and Purchaser for the organization. This role ensuresaccurate,timely, and compliant processing of invoices and payments,maintainsstrong vendor relationships, and provides leadership, guidance, and support to the AP team.
In addition to hands-on accounts payable responsibilities, the Senior AP Specialist is accountable for reviewing work completed by the AP Specialists,optimizingAP processes, supporting month-end close activities, and coordinating purchasing activities in alignment with internal controls and operational needs. The ideal candidate brings strong technical accounting knowledge, leadership capability, exceptional attention to detail, and the ability tooperateeffectively in a fast-paced, deadline-driven environment.
Key Responsibilities
Accounts Payable & Financial Operations
- Oversee and perform theaccurateandtimelyprocessing of high-volume accounts payable transactions, including invoice verification, coding, and entry.
- Review and approve invoices and payment batches prepared by AP Specialists to ensure accuracy, completeness, and compliance with company policies.
- Prepare, review, and coordinate cheque, online, and EFT paymentsin accordance withpayment schedules and cash flow requirements.
- Reconcile vendor statements, investigate discrepancies, and resolve unpaid or disputed invoicesin a timely manner.
- Manage open purchase orders (POs) and reconcile with operations and vendor ledgers.
- Support month-end and year-end close activities, including accruals, reconciliations, and reporting asrequired.
- Identify, investigate, and resolve accounting issues using available financial and system data.
Team Leadership
- Act as the AP Team Lead,providingday-to-day guidance, support, and direction to two AP Specialists.
- Review team workloads, prioritize tasks, and ensure deadlines are consistently met.
- Train, coach, and mentor AP Specialists to ensure accuracy, efficiency, and adherence to best practices.
- Assistwith onboarding and knowledge transfer for new AP team members.
- Promote a collaborative, accountable, and continuous-improvement-orientedteamculture.
Purchasing & Vendor Management
- Serve as the primary Purchaser, coordinating purchasing activities in alignment with internal stakeholders, budgets, and approval frameworks.
- Liaise with internal departments to ensure purchase orders are properly authorized, issued, and aligned with operational requirements.
- Maintain strong relationships with vendors, acting as a key point of contact for payment,purchasing, and account-related inquiries.
- Support vendor onboarding and ensure vendor records areaccurateand up to date.
Process Improvement & Administration
- Identifyopportunities to improve AP processes, controls, and efficiencies, including automation and system enhancements.
- Ensure AP policies, procedures, and internal controls are consistently followed.
- Maintainaccurateand organized filing (digital and physical) and supporting documentation.
- Perform general administrative and ad-hoc tasks as assigned.
What you bring to York
- Post-secondary education in Accounting or Finance is preferred
- At least 2 years experience in a high-volumeaccountspayable role
- Experience with Yardi software is preferred
- Experience in commercial real estateor constructionis considered an asset
- Proficiencyin Microsoft Office Suite and accounting software programs
- Ability to remain objective andmaintaina factual perspective when dealing with questions and inquiries
- Sense of urgency and able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Strong analytical, critical thinking, troubleshooting, and problem-solving skills, and a high degree of accuracy with attention to detail
- Highly developed interpersonal, communication, and organizational skills
- Ability to work collaboratively with a positive attitude
Core Competencies
- Microsoft Excel Skills
- Systematic
- Detail-Orientation
- Time Management & Organization
- Interpersonal Skills