Project Support Coordinator

Job Description

Project Coordinator – Property Management Industry

Ottawa, ON | On-site | Secret Clearance Required

Our client, a leader in the property management industry, is looking for a Project Coordinator to join their Ottawa team. This is a full-time, permanent position that offers competitive pay, comprehensive benefits, paid time off, and opportunities to grow your career.

Reporting to the Project Manager, you’ll play a key role in supporting the delivery of construction projects, coordinating vendors and tenants, and ensuring projects are completed safely, on time, and within budget.

What You’ll Do

• Support project delivery through scheduling, reporting, and document management.
• Manage tenant requests under $25K, from initiation through completion.
• Coordinate permits, site access, deliveries, and other construction logistics.
• Monitor project sites for safety compliance and report issues.
• Track budgets, review invoices, and support financial reporting.
• Assist with tendering, vendor selection, contracts, and change orders.
• Maintain communication with tenants, contractors, consultants, and internal teams.
• Oversee project closeout (drawings, warranties, manuals, handover to operations).

What We’re Looking For

• Active Secret Clearance (mandatory).
• 3–5 years’ experience as a Project Coordinator in commercial construction or real estate project delivery.
• Post-secondary education in project management, construction, business administration, or related field (preferred).
• Strong knowledge of project documentation, budgets, tenders, and closeout processes.
• Proficiency in Microsoft Office; familiarity with scheduling software (MS Project an asset).
• Excellent communication and organizational skills with the ability to manage multiple priorities.

Why Join?

✅ Competitive compensation

✅ Health & dental benefits

✅ Paid time off

✅ Work with a respected property management leader

✅ Opportunity to support meaningful construction projects in Ottawa