Bilingual Event Planner

Job Description

Our Non-Profit client is confidentially hiring for a Bilingual Event Planner to join their team on a full time, permanent basis! This is an exciting opportunity working in a hybrid model, working 3 days onsite downtown Toronto per week.

As a Bilingual Event Planner, you’ll help create meaningful experiences for members through events and volunteer initiatives. You’ll play a key role in planning and delivering the organization’s major events—such as National Conferences - while also supporting regional professional development events. You’ll also foster strong relationships with volunteers across the country and help ensure their ongoing engagement and success.

Key Responsibilities

Event Planning & Execution (40%)

• Help plan and run major national and regional events.
• Coordinate logistics such as venues, contracts, timelines, and on-site delivery.
• Recommend new event ideas and improvements.
• Work with internal teams and vendors to deliver high-quality member experiences.
• Track post-event feedback and recommend enhancements.

Volunteer Engagement (30%)

• Develop and implement volunteer engagement plans.
• Support recruitment and communication with regional volunteers.
• Coordinate volunteer involvement in events and initiatives.
• Promote a positive volunteer experience and address any concerns.

Consultation & Insights (10%)

• Share ideas and insights on how to improve member and volunteer experiences.
• Contribute to team brainstorming and strategy sessions.
• Present recommendations and findings to leadership.

Budget & Administration (20%)

• Track event budgets and manage related invoices.
• Identify and flag budget concerns.
• Ensure cost-effective planning without compromising event quality.

Qualifications

• Bilingual in English and French ( fluently written and spoken).
• Five years experience in event planning in national conferences, webinars, seminars, regional summits and council meetings.
• Certified Meeting Planner (CMP) Designation completed or already in progress.
• Education completed within relevant field.
• Strong organizational and project management skills.
• Excellent communication and collaboration abilities.
• Able and willingness to travel for in-person events across Canada throughout the year.