Senior Legal Assistant – Business Law

Job Description

Senior Legal Assistant – Business Law



Strategic administrative support within a leading business law firm in Montréal. Permanent hybrid position. Flexible schedule, family-friendly benefits, and a stimulating professional environment. Excellent opportunity for an experienced legal assistant looking to grow within a dynamic legal setting.



What is in it for you:




• Competitive salary of $80K–$85K.


• Permanent full-time position (35 hours per week).


• Hybrid schedule: 3 days in the office (downtown Montréal).


• Flexible hours: 8:30 am to 4:30 pm or 9 am to 5 pm, Monday to Friday.


• 4 weeks of vacation.


• 4 in-person training days per year.


• Wellness credit of $750 per calendar year, available after the 3-month probation period.


• Comprehensive group insurance (dental, vision, mental health up to $3,000), fully paid for the employee and their family.


• Employer RRSP contribution of 2% after one year of service.


• Respectful, people-focused, and stimulating workplace with a structured mentorship program.



Responsibilities:



Administrative and Secretarial Support

• Drafting, proofreading, and formatting correspondence, proceedings, agreements, legal opinions, articles, and other legal documents.


• Transcribing documents from handwritten notes, voicemails, or tapes.


• Comparing legal documents using tools such as Workshare.


• Handling phone calls and following up with clients and colleagues.


• Booking travel arrangements (transportation, hotels, restaurants) and coordinating internal or client meetings (including meals).


• Physical and electronic filing of documents.


• Managing emails, printing, and compiling documents for legal professionals.


• Entering, searching, and updating data in OnePlace.



Legal File Management

• Opening files and submitting conflict-check requests in internal systems (e.g., NBI).


• Following up on the archiving of inactive files.


• Creating and maintaining binders and working folders.

Support for Conferences and Training

• Preparing approval memos, budgets, registrations, and required documents for professional event participation.


• Managing reimbursements and post-event follow-ups.



Internal and External Collaboration

• Direct interaction with legal professionals and clients.


• Coordinating with various internal services to ensure smooth daily operations.



What you will need to succeed:

• Diploma in legal studies, office administration, or other relevant training.


• 7+ years of experience as a legal assistant, ideally in business law.


• Strong proficiency with Microsoft Office (Word, Outlook, PowerPoint).


• Familiarity with internal legal tools (e.g., Workshare, OnePlace, NBI) is an asset.


• Strong attention to detail, discretion, organizational skills, and customer service.


• Ability to manage multiple priorities independently.


• Bilingual French-English, required for drafting documents and communicating with clients and colleagues.



Why Recruit Action?



Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.



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