Operations Administrator

Job Description

Operations Administrator/Facility Coordinator

Montreal, QC

Introduction

Our client is searching for an Operations Administrator/Facility Coordinator to join their medical device distribution center in Montreal, QC. The successful candidate will have a strong sense of initiative and excellent problem solving skills. This role will help organize key achievements and play a vital role in keeping the facility running efficiently.

Responsibilities

• Serve as primary administrative contact for the Distribution Center.
• Coordinate, resource, and route site activities (including visitors, temporary employees, and vendors).
• Ensure site security and local-governing authority requirements are met and maintained.
• Support the leadership team in gathering and reporting key metric data.
• Deliver improvements in the warehouse and lead projects to drive safety enhancements, efficiency improvements, cost savings, and quality advances.
• Maintain and build positive relationships with all vendors, property management company, and internal employees.
• Prepare, communicate, and present project charters to leadership and warehouse teams.
• Coordinate facilities and equipment maintenance, construction, expansions, and leasing needs.
• Coordinate employee certification and training (dangerous goods certification, forklift, etc.) in accordance with client requirements and business rules.
• Support other teams as necessary with coordinating training, launching company initiatives, planning company event, etc., (includes Quality Department, HR, and ICT).
• Provide general administrative support, including budgeting, procurement negotiation, and documentation for the distribution facility.

Requirements:

• 2 years' experience in an Administrative support role.
• 1-2 years' experience using software packages (Illustrator, In-Design, Photoshop).
• Supplier relationship management experience.
• Attention to detail.
• Strong written and verbal communication skills.
• Bilingual (French and English).
• Experience with Continuous Improvement principles and methodology is strongly preferred.

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