Executive Assistant To Senior Rabbi

Job Description

Job Title: Executive Assistant To Senior Rabbi

Reports To: Senior Rabbi

Location: North York (in-person, daily)

Job Type: Full-Time (40 hours per week)

Working Days/Hours:

• Monday to Thursday: 9 am - 6 pm
• Friday: 9 am - 1 pm

Salary Range: 55-75k CAD

Benefits: No

Vacation:

• Year 1: 10 days (2 weeks)
• Year 2 to 5: 15 days (3 weeks)
• Year 6+: 20 days (4 weeks)

Our employer, a dynamic Orthodox Jewish non-profit organization, is seeking an Executive Assistant to support the Senior Rabbi (SR) of their Community Center of Toronto.

Key Responsibilities:

• Plan and assist with Fundraising activities
• Collect Pledges
• Manage SR’s calendar, including scheduling meetings, appointments, life cycle events, fundraising activities, deliveries, classes and travel arrangements
• Prepare any supportive materials, agendas, and daily reports
• Take notes and follow up on action items from internal and external meetings
• Handle incoming correspondence and prioritize responses
• Coordinate communication with donors
• Maintain contact lists and ensure up-to-date records in Salesforce CRM
• Maintain digital and physical files in an organized, accessible manner
• Ensure smooth daily operations of SR's office
• Maintain confidentiality of sensitive organizational and personnel information

Ideal Candidate Will Have:

• Appetite for taking initiative and ability to understand the spirit rather than the letter of instruction
• Experience as an executive assistant (nonprofit preferred)
• Experience in Fundraising activities
• Excellent organizational and time management skills
• Strong written communication skills and attention to detail
• Comfort with digital tools (Google Workspace, Microsoft Office, CRM software)
• Demonstrated ability to multitask, prioritize, and take initiative
• Discretion and professionalism with sensitive information

Bonus Skills (Not Required):

• Experience supporting nonprofit leadership
• Familiarity with donor databases or fundraising software (e.g. Salesforce CRM)
• Working knowledge of Russian and Hebrew

Work Environment

• Entrepreneurial, fast-paced, collaborative office environment
• Occasional evening or weekend work may be required
• Occasional evening or weekend work may be required